North Carolina Internal Affairs Investigators Association
The Constitution and By-Laws:
The Constitution of the North Carolina Internal Affairs Investigators Association
Amended Ratified: May 16th, 1967
Amended: May 22nd, 1998
Amended: May 18th, 2001
Amended: August 22nd, 2003
Amended: August 10th, 2004
Amended: August 22nd, 2007
Amended: August 6, 2009
Amended: August 12, 2010
ARTICLE I
Section 1 –
This organization shall be known as the North Carolina
Internal Affairs Investigators Association.
Objectives of the
Association
The purpose of the North
Carolina Internal Affairs Investigators Association
shall be to develop and establish professional standards
of performance and integrity for the Internal Affairs
investigators; to provide training designed to foster
professional growth and development; to present a forum
for discussion of common problems and current decisions;
to gather and disseminate information regarding improved
administrative and technical practices; to assist law
enforcement agencies in the establishment and continued
development of Internal Affairs Investigative units; and
to foster law enforcement cooperation and exchange of
information and benefits of experience among Internal
Affairs Investigators throughout North Carolina. To
provide a network and support structure in which
agencies can share resources, contact information, and
technology. And to assist member agencies with any
Internal Affairs Investigation within the parameters of
applicable law and policies.
ARTICLE
II
Section 1 –
Membership – Membership in this Association shall
consist of three classes: Active, Associate, and
Honorary.
Active Membership
shall consist of municipal, county, and state law
enforcement agencies and other governmental agencies
that conduct Internal Affairs investigations and/or
provide direct review of the investigations. Candidates
for membership shall be approved by the Executive
Committee.
Associate
Membership shall consist of
individuals who shall have all privileges of Active
Membership except they shall not have the privilege to
vote. Those eligible to apply for Associate Membership
shall include the following: Full time Police
Attorneys; the Director and Assistant Directors of the
North Carolina Criminal Justice Training Academy; the
Director and Assistant Directors of the North Carolina
Criminal Justice Training and Standards Commission; the
Director and Assistant Director of the North Carolina
Sheriff’s Education and Training Standards Commission;
Instructors of Law Enforcement programs of Community
Colleges and or Universities; former Association and
Active members who have retired from law enforcement.
Associate membership shall not be extended to personnel
engaged in for hire services such as merchant patrols,
private detectives, security guards, and similar
services. Any active member who during the course of
serving out an elected and/or appointed term, retires
from a law enforcement position shall become an
Associate Member and without disruption serve out the
elected and/or appointed term, and retain voting rights
for the purpose of conducting Association business until
such time as the elected and/or appointed term expires.
A member of the Association who retires from law
enforcement and remains in good standing with the
Association, may be appointed to and serve on the
Executive Committee. A
Past President of the Association who retires may hold
an elected or appointed position as long as he remains
active in the association.
Associate Membership shall be approved by the
Executive Committee.
Honorary Membership
shall consist of those persons who have contributed to
the improvement and advancement of the Association.
Nominations of persons for Honorary Membership shall be
submitted by an Active or Associate Member to the
Executive Committee for review and approval. Honorary
members shall be appointed for life, unless excluded
from membership by the Executive Committee. Honorary
Memberships shall not be charged Association dues and
will be exempt from paying any fees associated with any
training conferences held by the Association. A member
serving the Association in the position of President
shall, at the time of his/her retirement or conclusion
of the term as President shall become an Honorary Member
for life. In the event a Past President remains active
in the Association, he/she will be considered as an
Active/Honorary member retaining voting rights. The
list of Honorary Members shall be reviewed annually by
the Executive Committee for the purpose of determining
continuation of membership.
Section 2
– Voting – Only Active, Associate Members (as set
out above) and Honorary Members shall have the right to
vote. With the exception of the afore mentioned voting
rights of elected and/or appointed positions within the
Association, each member agency attending any training
or Annual Conference will
have one vote per agency represented.
ARTICLE
III
Section 1
- Elected Officers of the Association – The
elected officers of this Association shall be called the
Executive Board consisting of a President,
Vice-President, Secretary, Treasurer, and Chaplain, each
of whom shall be active members of the Association.
They shall be elected at the Annual Conference of the
Association and shall assume their office at the
conclusion of the Annual Conference. At the Annual
Conference the current serving Vice-President of the
Association shall ascend to the position of President
for the upcoming term of office. If the Vice-President
cannot ascend to the higher office of President he or
she shall notify the Executive Board prior to elections
at the Annual Conference. The Executive Board will
notify the voting agencies of this change prior to
accepting nominations for the elected position. The
vacancy for the position of President shall be filled by
a unanimous vote of the
current serving Executive Committee until the next
Annual Conference.
Section 2
– The term of office for the elected officers shall be
one (1) year with the term of office expiring at the
conclusion of the next Annual Conference, with the
exception of the Secretary and the Treasurer. The
Secretary and the Treasurer will serve a term of two (2)
years with their term expiring at the conclusion of the
Annual Conference convened two (2) years after being
elected to the position of either Secretary or
Treasurer.
Section 3
– Nominations for Executive Board officers of the
Association shall be made from the floor by active
members at the Annual Conference.
Section 4
– If a vacancy occurs in any office, other than
President or Executive Committee Member, during the term
of office, it shall be filled by the Executive
Committee. The vacancy is deemed to have occurred when;
1. The
office holder notifies the President or Executive Board/
Committee that he or she is unable to complete the term
of office.
2. The
office holder is deceased.
3. The
office holder, by majority consent of the Executive
Board/ Committee, is determined to be unable to complete
the term of office because of medical reasons, gross
negligence or inefficiency, termination from his or her
employment, or conviction of a serious misdemeanor or
felony.
Vacancies occurring on the
Executive Committee shall be filled by Presidential
appointment.
ARTICLE
IV
Duties of Officer
Section 1
– President – The president shall preside at all
meetings of the Association. In conducting meetings of
the Association, the President’s decision shall be final
unless otherwise provided for by this Constitution.
The President’s decision may be reversed by two third
(2/3) vote of the membership present at the regular
Annual Conference. The President shall appoint pro-tem
officers in cases of absentees. If in the opinion of
the President, with approval of the Executive Board/
Committee, as occasions or circumstances shall warrant
calling a special meeting, he/she shall have the
authority to call such a meeting and shall notify the
membership of the date, time, and location of such
special meeting, and the purpose of same. It shall be
the President’s duty, together with the Treasurer, to
approve all checks drawn against the funds of the
Association. The President shall be a member of all
committees.
Section 2
– Vice-President – In cases of death,
resignation, removal, suspension, inability to serve or
absence of the President, the Vice-President shall
assume all duties and responsibilities of the position
of President and execute those duties and
responsibilities according to the documents of the
Association. The Vice-President shall be a member of
all committees.
Section 3
– Treasurer – The Treasurer shall collect all
monies and, with approval of the President, shall
disperse any necessary funds and make an accounting of
such funds at the regular Annual Conference. The
Treasurer shall place all unexpended money in a fund to
credit of the Association. The Treasurer shall perform
all other duties required of him or her by the President
of the Association. It shall be the duty of the
Treasurer to keep an accurate record of all financial
records and financial transactions of the Association
and file all documents and financial minutes relating
thereto.
Section 4
– Secretary – The Secretary shall handle
correspondence related to the Association, maintain a
current roster and updated copy of the Association’s
Constitution and By-Laws, which shall be considered the
“official copy”. The Secretary shall be responsible for
keeping accurate records of all Association meetings,
and make them reasonably available to the member
agencies and membership of the Association.
Section 5
– Chaplain – The Chaplain shall open and close
meetings of the Association with prayer. The Chaplain
shall perform other benevolent duties assigned by the
Association’s Executive Board
officers and/or Executive Committee.
ARTICLE
V
Section 1 –
Executive Committee – The
Executive Committee shall consist of the elected Board
officers of the Association in addition to nine (9)
Presidential appointments for a total of fourteen (14)
Executive Committee members. The term of the office of
each appointed member shall be one (1) year, expiring at
the conclusion of the next Annual Conference, and each
President, on taking office, shall appoint the eligible
members to the vacant positions on the Executive
Committee, providing the
appointed member is eligible and in good standing with
the Association. The retiring President shall be a
member of the Executive Committee for a period of one
(1) year from the time of his/her expiring term expiring
at the conclusion of the next Annual Conference. In the
event a retiring President of the Association retires
from law enforcement, he/she will be allowed to serve
out their term on the Executive Committee as the Past
President with all voting rights and responsibilities of
an Executive Committee member. Any active member who
during the course of serving out an elected and/or
appointed term retires from a law enforcement position,
may without disruption of serving out the elected and/or
appointed term become an Associate Member of the
Association and retain voting rights for the purpose of
conducting Association business until such time as the
elected and/or appointed term expires. A member of the
Association who retires from law enforcement and remains
in good standing with the Association, may be appointed
to and serve on the Executive Committee
for a period of one year after such retirement
takes effect. Except for the aforementioned provisions,
all Executive Committee members must be Active Members
of the Association. The President shall act as the
Chairman of the Executive Committee. The Executive
Committee shall to the best of their ability, act in the
best interest of this Association, carry out the
instructions of the membership and shall take all
necessary steps to promote and support the purpose of
the Association.
Section 2 – Other
Committees – The President
shall have the authority
from time to time to appoint such additional committees
as necessary to carry on matters for the best interest
of the Association.
ARTICLE
VI
Section 1 –
There shall be an Annual Conference and other
conferences as set by the President and the Executive
Committee at a place agreed upon by the Executive
Committee. Notice shall be given the membership at
least two (2) weeks in advance. A quorum for the
purpose of transacting business of the Association shall
consist of a majority of the Executive Committee or
Active Members present at the meeting.
Section 2
– The Executive Committee shall meet at the Annual
Conference of the Association and at least two (2) other
times during the year as called by the President. A
majority of the Executive Committee shall constitute a
quorum for the transaction of business. Notice of these
meetings shall be given at least two (2) weeks in
advance.
ARTICLE
VII
Section 1 –
Amending Constitution – In
order that the Constitution is amended, a majority of
the membership assembled at the annual conference must
vote in favor of the proposed amendment. Amendments may
be proposed by the Executive Committee or by petition of
fifteen (15%) of the Active Member agencies.
Section 2 –
Changing By-Laws – In order
for the By-Laws of this
Association to be
changed, a majority of the membership assembled shall
vote in favor of the proposed change. Proposed changes
may be recommended by the Executive Committee or by an
Active Member at the Annual Conference. The proposed
change(s) shall be presented to the membership on the
first day of the Annual Conference and will be voted on
during the subsequent business meeting.
ARTICLE
VIII
Section 1 –
Distinguished Service Award –
The NCIAIA shall bestow a “Distinguished Service Award”
to the eligible member chosen by consensus of the
Executive Committee at
the Annual Conference. Nominations for this award will
be sought each year by the Executive Committee from
Active Members of this Association seeking to recognize
an Active Member who has distinguished his or herself in
the field of Internal Affairs, as a member of this
Association, as a law enforcement professional and
member of their community. In the event that no
nominations are received or the Executive Committee
chooses not to bestow the honor for any given reason, no
award will be presented and/or awarded.
Approved
at the Annual Conference on the 12th day of
August, 2010
Jack
Steinberg Reid Brafford
Secretary
President
BY-LAWS OF THE NORTH CAROLINA INTERNAL AFFAIRS
INVESTIGATORS ASSOCIATION
Section 1
– The yearly dues of this Association shall be
determined annually by the Executive Committee. Annual
dues for the member agencies will be due on July 1 of
each year and last for one (1) year through June 30th.
Fees for all training conferences and the Annual
Conference shall be set by the Executive Committee.
Section 2
– The suggested order of business of the Association at
the Annual Conference shall be as follows;
1 – Calling the
Association to Order
2 – Roll Call of
Agencies
3 – Reading of
minutes of previous meetings
4 – Bills and
Communications
5 – Reports of
the Executive Committee
6 – Reports of
special committees
7 – Old Business
8 – New Business
9 – Nominations
and election of Officers
10 – Adjournment
Section 3
– In the event this Association should dissolve, all
Association monies shall be given to a non-profit laws
enforcement related association with like or similar
purposes, and in no case shall any Association money be
given to or be used for the direct benefit of any
individual.
Reviewed by the
Executive Committee on the 12th day of
August 2010
with no recommended changes.
Jack
Steinberg Reid Brafford
Secretary President
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